Online board meetings are a convenient solution to board members of non-profit organizations’ hectic schedules. They let attendees avoid stress caused by traffic, manage deadlines for meetings, and reduce travel expenses. With just a few rules an online board meeting can be as effective as one held face-to-face.
In order to increase participation, it’s important to use tools that make the meeting more engaging and interactive. Video communication with attendees can boost engagement since it allows participants to read body language and comprehend non-verbal communication. Instant messengers can also be utilized to keep the conversation going. Finaly, requiring attendees to declare their attendance will ensure that they are heard and seen throughout the meeting.
The agenda should be planned carefully to ensure that it is clear what issues are to be discussed and the way in which they will be addressed. According to Nonprofit Learning Laboratories the agenda should contain 20% fewer items to allow more time for discussion and discussion.
Another benefit of the virtual format is that it opens up opportunities for participants who otherwise would be unable to participate due to time or cost limitations. This allows for the board to incorporate new ideas and perspectives that could help make better decisions. The meeting also has the potential to reach a wider audience by eliminating physical barriers. Board dashboards can help prep attendees for the meeting, and provide additional data to facilitate discussions.