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The epidemic has made it more difficult than ever for nonprofits to operate and garner community support. Many are relying on remote board meetings to make critical decisions to ensure their survival. It can be difficult to run a remote board meeting effectively without the physical presence of all board members.

A clear, specific agenda will ensure that your remote board meeting on topic and focused. Engage your board members in the agenda-setting process to figure out what topics must be covered and then send the agenda to all participants as early as possible to allow them to prepare. This will ensure that they are fully aware of the topics that need to be discussed and they can add anything to the agenda prior to. A secure board portal for the distribution of agendas and other materials can also reduce security risk.

Video can increase participation in remote board meetings by adding a crucial face-toface aspect to discussions. Video also lets participants observe the body language of others and note nonverbal cues such as anger, frustration or boredom.

Meeting in person may be difficult to schedule for busy boards that must manage many professional and personal commitments. Finding an appointment time that is convenient for everyone is much easier with remote board meeting software. SavvyCal’s free meeting polls, for example, allow you to propose multiple times for your meetings. Then, everyone can decide on the time that is most suitable for them. This can save you time and effort, by removing the need for back-and-forth emails.